The event planning industry in Virginia thrives on creativity and organization, offering a range of services from corporate retreats to exquisite weddings. Companies vary in size from small teams to larger firms, crafting events tailored to meet client needs and expectations. The rise of virtual and hybrid events has compelled these companies to adapt and innovate, utilizing technology to enhance attendee experiences. Market trends indicate a growing focus on sustainability and personalization, shaping services offered in this competitive sector. As the industry continues to evolve, Virginia's event planning companies exemplify resilience and a deep understanding of changing client demands.

This list showcases 19 event planning companies operating in Virginia, reflecting various sizes and specializations. Firms, such as Windows Catering and Team Precision, are located in vibrant locales like Alexandria and Richmond. Founded from 1978 to 2021, these companies offer a plethora of services, including event management, catering, and equipment rental, highlighting their adaptability to market trends and client preferences. They demonstrate a strong commitment to detail across networking events, weddings, and corporate functions, ensuring tailored experiences that fulfill client visions.

Continue reading to discover standout event planning companies in Virginia.

Top 19 Event Planning Companies in Virginia

1. Windows Catering

• Website: catering.com
• Ownership type: Private
• Headquarters: Alexandria, Virginia, United States (USA)
• Employee distribution: United States (USA) 86%, Turkey 5%, Vietnam 5%, Other 5%
• Founded year: 1987
• Headcount: 201-500
• LinkedIn: windows-catering-company

Windows Catering, based in Alexandria, Virginia, is a private catering and event planning company founded in 1987. With a workforce of approximately 146 employees, the company specializes in delivering high-quality food and exceptional service for a range of events, including weddings, corporate functions, and special celebrations. Windows Catering prides itself on its creative culinary offerings, which are inspired by New American cuisine and crafted from the finest ingredients sourced from specialty suppliers. The company has built a national reputation for its innovative approach to catering, combining exquisite food with meticulous attention to detail. Their services extend beyond catering to include event site selection, staffing, equipment rental, and floral design, making them a comprehensive partner for event planning. Windows Catering has also been recognized as one of the top caterers in the industry, reflecting their commitment to quality and service.

2. Team Precision

• Website: teamprecision.com
• Ownership type: Private
• Headquarters: Alexandria, Virginia, United States (USA)
• Founded year: 1996
• Headcount: 11-50
• LinkedIn: team-precision

Team Precision, based in Alexandria, Virginia, is an event planning and management company that has been operational since 1996. Known for their meticulous attention to detail, they specialize in crafting exceptional experiences for a wide array of clients, including corporations, organizations, and individuals. Their service offerings include event design, strategic planning, and virtual event management, reflecting their adaptability to changing market demands. Over the years, Team Precision has successfully executed thousands of events, building a strong portfolio that highlights their expertise. They have also embraced the shift towards virtual and hybrid events, ensuring they remain relevant in a rapidly evolving industry. Their commitment to client satisfaction and innovative solutions positions them as a noteworthy player in the event planning field.

3. Csi Dmc

• Website: csi-dmc.com
• Ownership type: Corporate
• Headquarters: Falls Church, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Latest funding: March 2025
• Founded year: 1987
• Headcount: 51-200
• LinkedIn: csi-dmc

CSI DMC, founded in 1987 and based in Falls Church, Virginia, is an event planning and management company that specializes in crafting customized experiences for businesses and organizations. With a team of 51-200 employees, they have built a reputation for delivering professional management of special events, culinary experiences, and team-building activities. Their client base spans various industries, reflecting their adaptability and understanding of different market needs. CSI DMC emphasizes a relationship-driven approach, ensuring that each event is tailored to the unique vision of their clients. They also focus on sustainability and community engagement, which enhances their appeal in today's socially conscious market. Their recent recognition on the Inc. 5000 list further underscores their active presence and growth in the event planning sector.

4. Magic Special Events

• Website: magicspecialevents.com
• Ownership type: Private
• Headquarters: Richmond, Virginia, United States (USA)
• Employee distribution: United States (USA) 50%, South Africa 50%
• Founded year: 1978
• Headcount: 11-50
• LinkedIn: magic-special-events

Magic Special Events, based in Richmond, Virginia, is a private event planning and rental service company that has been operational since 1978. Founded by Woody Thomas, who began his journey in magic performance, the company has evolved into a comprehensive provider of event solutions. They specialize in organizing a variety of events, including corporate picnics, weddings, and private parties. Their services range from event design and execution to catering and unique entertainment options. With a team of trained professionals, Magic Special Events prides itself on its ability to manage events of all sizes, ensuring a seamless experience for clients. The company boasts a large inventory of rental items, including themed props and lighting equipment, which allows them to cater to specific client needs. Their commitment to quality and customer satisfaction has earned them a loyal client base, including Fortune 500 companies and local organizations.

5. Party Perfect Event & Party Rentals

• Website: partyperfect.com
• Ownership type: Family Owned
• Headquarters: Richmond, Virginia, United States (USA)
• Employee distribution: United States (USA) 85%, Nigeria 15%
• Founded year: 1996
• Headcount: 11-50
• LinkedIn: party-perfect-event-%26-party-rentals

Party Perfect Event & Party Rentals, based in Richmond, Virginia, has been a family-owned business since its inception in 1996. The company specializes in providing a wide array of rental items and event planning services tailored for various occasions, from intimate gatherings to large corporate events. With a dedicated team of experienced professionals, Party Perfect ensures that every event is equipped with high-quality items, including tables, chairs, linens, and tents. They are known for their meticulous care of rental products, which helps maintain high standards for client satisfaction. The company also offers complimentary consultations and site visits, reinforcing their commitment to transparency and collaboration with clients. Over the years, Party Perfect has built strong relationships within the event industry, working alongside respected leaders to bring events to life with elegance and ease. Their focus on community and integrity is reflected in their operations, making them a notable player in the event planning space.

6. Big Top Entertainment

• Website: bigtopentertainment.biz
• Ownership type: Private
• Headquarters: Newport News, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 1995
• Headcount: 11-50
• LinkedIn: big-top-entertainment

Big Top Entertainment, based in Newport News, Virginia, is a private event planning and rental service company that has been operational since 1995. With a team of 24 employees, they specialize in providing a wide array of event equipment and production services tailored for weddings, corporate events, and social gatherings. The company prides itself on executing events flawlessly, ensuring that they meet the unique needs and desires of their clients. Their service offerings include event rentals, destination management, and exhibit services, showcasing their capability to handle both large-scale corporate functions and intimate private events. Big Top Entertainment emphasizes quality and reliability, aiming to exceed client expectations through meticulous planning and execution. Their extensive inventory includes everything from catering supplies to themed decor, making them a one-stop shop for event needs.

7. The Dufour Collaborative

• Website: dufourcollaborative.com
• Ownership type: Private
• Headquarters: Arlington, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 2007
• Headcount: 1-10
• LinkedIn: dufour-co-productions

The Dufour Collaborative is an event production agency based in Arlington, Virginia, established in 2007. With a small team of dedicated professionals, they specialize in crafting memorable experiences for their clients through comprehensive event services. Their offerings include brand activations, summits, and receptions, all designed to ensure that every detail is managed with precision. The agency prides itself on its strategic planning and execution, which are essential for creating impactful events. Their portfolio features notable projects, such as the Biden Cancer Summit and the Obama Portrait Unveiling Dinner, highlighting their ability to handle high-profile events. The Dufour Collaborative's focus on client satisfaction and their extensive network of industry contacts further enhance their reputation in the event planning sector.

8. The National Conference Center

• Website: conferencecenter.com
• Ownership type: Private Equity
• Headquarters: Leesburg, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Latest funding: January 1998
• Founded year: 1974
• Headcount: 201-500
• LinkedIn: the-national-conference-center

The National Conference Center, located in Leesburg, Virginia, is a private equity-owned facility that has been operational since 1974. It specializes in hosting meetings, events, and accommodations, primarily catering to businesses and organizations. With 265,000 square feet of meeting space, including Northern Virginia's largest ballroom, the center is designed to facilitate productive gatherings. It offers a range of services, including catering, team-building activities, and technology support, ensuring a comprehensive experience for its clients. The center has a strong focus on customer satisfaction, as reflected in numerous positive reviews from past clients. Its strategic location near Washington D.C. provides convenient access for both local and out-of-town guests, enhancing its attractiveness as an event venue.

9. Chesapeake Conference Center

• Website: chesapeakeconference.com
• Ownership type: Private
• Headquarters: Chesapeake, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 1997
• Headcount: 11-50
• LinkedIn: chesapeake-conference-center

Chesapeake Conference Center, established in 1997, is a private event venue located in Chesapeake, Virginia. With a staff of approximately 32 employees, the center specializes in hosting a variety of events, from weddings and banquets to conferences and trade shows. It boasts 39,000 square feet of flexible space, accommodating up to 2,500 guests, and offers full-service catering and event planning assistance. The center is recognized for its commitment to customer satisfaction and has received several awards for excellence in community relations and sustainability. Managed by VenuWorks of Chesapeake, LLC, the Chesapeake Conference Center continues to evolve, focusing on enhancing the guest experience and maintaining a strong presence in the event planning industry.

10. Black Tie Entertainment

• Website: musicdj.com
• Ownership type: Private
• Headquarters: Dumfries, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 1978
• Headcount: 11-50
• LinkedIn: blacktieentertainment

Black Tie Entertainment, based in Dumfries, Virginia, has been a prominent player in the event entertainment industry since its inception in 1978. The company specializes in providing a range of services that enhance the overall experience of events, particularly weddings. Their offerings include professional DJ and MC services, lighting solutions, photo booths, and day-of coordination. With a team of skilled DJs and event coordinators, Black Tie Entertainment is dedicated to crafting unforgettable moments for their clients. They have built a strong reputation over the years, reflected in their numerous five-star reviews on platforms like WeddingWire and The Knot. The company prides itself on its personalized service, ensuring that each event is tailored to the specific needs and preferences of the client. Their extensive experience and established relationships with popular venues in the region further solidify their position in the event planning sector.

11. Ampa Events

• Website: ampaevents.com
• Ownership type: Private
• Headquarters: Henrico, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 1994
• Headcount: 11-50
• LinkedIn: ampa-events

Ampa Events, based in Henrico, Virginia, is a private event planning and management company founded in 1994. With a team of 11 to 50 employees, they specialize in a wide array of services that include event design, technical support, and equipment rentals. The company caters to a broad spectrum of clients, including businesses, organizations, and individuals, aiming to create successful and memorable events. Ampa Events prides itself on providing customized solutions tailored to the unique needs of each client. Their extensive inventory, developed over nearly three decades, includes theme decor, lighting, and audiovisual equipment, allowing them to handle various types of events, from corporate gatherings to weddings. The company has also established partnerships with destination management companies, travel organizations, and venues, enhancing their service offerings. Ampa Events operates primarily in Virginia and the Mid-Atlantic region, but they also extend their services to clients across the East Coast and beyond.

12. Main Event Caterers

• Website: maineventcaterers.com
• Ownership type: Private
• Headquarters: Arlington, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 1995
• Headcount: 51-200
• LinkedIn: main-event-caterers

Main Event Caterers, founded in 1995 and based in Arlington, Virginia, is a private catering service that specializes in event catering for weddings, corporate functions, and special occasions. With a team of approximately 95 employees, they pride themselves on providing customized menus and professional service tailored to the unique needs of their clients. Their customer base spans individuals and businesses across the DC, Maryland, and Virginia regions. Main Event Caterers emphasizes quality and creativity in their offerings, ensuring that every event is meticulously executed and memorable. They have built a reputation for excellence in wedding catering and corporate events, showcasing their ability to handle a variety of occasions with finesse. Their commitment to client relationships and attention to detail further solidify their standing in the event planning industry.

13. Design Cuisine

• Website: designcuisine.com
• Ownership type: Corporate
• Headquarters: Arlington, Virginia, United States (USA)
• Employee distribution: United States (USA) 96%, Tunisia 4%
• Latest funding: October 2017
• Founded year: 1978
• Headcount: 201-500
• LinkedIn: design-cuisine

Design Cuisine is a prominent catering and event planning service based in Arlington, Virginia, with a strong presence in the Washington, D.C. metropolitan area. Founded in 1978, the company has built a reputation for providing high-quality catering services tailored to a wide range of events, from intimate gatherings to large corporate functions. With a team of experienced professionals, Design Cuisine prides itself on its innovative culinary offerings and meticulous attention to detail. They serve a varied clientele, including businesses, individuals, and organizations, and have been involved in notable events such as presidential inaugurations and prestigious gatherings like the Preakness Stakes and the Mubadala Citi DC Open. Their partnerships with iconic venues in the region further enhance their ability to deliver exceptional event experiences. Design Cuisine operates with a commitment to quality service and social responsibility, making them a respected name in the event planning industry.

14. Event Planning Concepts

• Website: eventplanningconcepts.com
• Ownership type: Private
• Headquarters: Herndon, Virginia, United States (USA)
• Employee distribution: India 74%, Nigeria 26%
• Founded year: 2009
• Headcount: 1-10
• LinkedIn: event-planning-concepts

Event Planning Concepts, based in Herndon, Virginia, is a private event planning firm established in 2009. The company specializes in managing a variety of events, including virtual and live conferences, and serves a wide array of clients, with a notable emphasis on nonprofit organizations. With a team that boasts over 60 years of collective experience in event management, Event Planning Concepts prides itself on being an extension of its clients' teams, ensuring that strategic objectives are met while delivering memorable experiences. Their services range from event design and strategic assessment to logistics management and budget oversight. The firm has successfully executed numerous high-profile events, including those involving significant public figures, showcasing their capability to handle complex planning scenarios. Their commitment to client satisfaction and operational excellence makes them a relevant player in the event planning industry.

15. Blue Sapphire Events

• Website: bluesapphireevents.com
• Ownership type: Private
• Headquarters: Falls Church, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 2019
• Headcount: 1-10
• LinkedIn: blue-sapphire-events-llc

Blue Sapphire Events, based in Falls Church, Virginia, is a private wedding planning service that specializes in crafting bespoke weddings tailored to the individual visions of engaged couples. Founded in 2019, the company has quickly gained recognition for its comprehensive planning services, vendor management, and logistical support, all aimed at ensuring a seamless wedding experience. The firm primarily serves clients in the Washington D.C. area, helping couples alleviate the stress associated with wedding planning. With a focus on financial clarity, Blue Sapphire Events assists clients in creating realistic budgets and selecting vendors that align with their personal style and preferences. The founder, Kolena, has over ten years of experience in the wedding and hospitality sectors, which enhances the firm's expertise in managing complex events. Blue Sapphire Events operates with a commitment to quality over quantity, taking on a limited number of weddings each year to ensure personalized attention and care for each client.

16. JP Events & Consulting

• Website: jpevents.biz
• Ownership type: Private
• Headquarters: Leesburg, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 1992
• Headcount: 11-50
• LinkedIn: jp-events-%26-consulting

JP Events & Consulting, based in Leesburg, Virginia, is a private event planning firm founded in 1992. With a team of 25 employees, the company has carved out a niche in the event management sector, focusing on corporate, community, and special events. They cater to a variety of clients, including non-profits and Fortune 100 companies, providing tailored services that alleviate the complexities of event planning. Their portfolio includes conferences, community events, and special occasions, demonstrating their versatility and commitment to client needs. The company operates primarily in the DC Metro area, North Carolina, and Florida, and has received accolades for their work, further solidifying their reputation in the industry. JP Events & Consulting is led by Tina R. Johnson, who has been instrumental in the company's growth and community engagement, serving on various boards and initiatives that enhance local business and social welfare.

17. Lesner Inn

• Website: lesnerinn.com
• Ownership type: Private
• Headquarters: Virginia Beach, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 2004
• Headcount: 11-50
• LinkedIn: lesner-inn

Lesner Inn is a private event venue and catering service located in Virginia Beach, Virginia, established in 2004. The company offers a stunning waterfront setting for weddings and various events, ensuring a memorable experience for clients. With a dedicated team of professionals, Lesner Inn provides comprehensive planning and catering services, allowing for seamless execution of events. Their clientele includes couples planning weddings, individuals hosting milestone celebrations, and businesses organizing corporate events. The venue is known for its beautiful views of the Chesapeake Bay and Lynnhaven River, which add to the charm of any occasion. Lesner Inn has built a solid reputation in the local market, supported by numerous positive reviews from satisfied clients who praise the attentive service and quality of food. The company has not reported any funding, indicating a stable operational model based on its service offerings.

18. CM Event Solutions

• Website: cm-eventsolutions.com
• Ownership type: Private
• Headquarters: Alexandria, Virginia, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 1989
• Headcount: 11-50
• LinkedIn: conference-managers

CM Event Solutions, based in Alexandria, Virginia, is an event management company that specializes in providing a wide array of services for corporate, association, and non-profit events. Established in 1989, the company has built a reputation for excellence in managing event logistics, speaker coordination, audio-visual needs, and more. With a team of 11 to 50 employees, CM Event Solutions prides itself on its personalized approach, tailoring solutions to meet the unique needs of each client. Their expertise spans both in-person and virtual events, reflecting the evolving demands of the industry. The company has successfully managed events of varying sizes, from intimate gatherings to large conferences, and has a history of working with notable clients. Their commitment to creating engaging experiences is evident in their strategic planning and execution, ensuring that every detail is meticulously handled. CM Event Solutions continues to be an active player in the event planning industry, adapting to new trends and technologies to enhance the attendee experience.

19. National Trade Productions

• Website: ntpshow.com
• Ownership type: Family Owned
• Headquarters: Alexandria, Virginia, United States (USA)
• Employee distribution: United States (USA) 90%, Pakistan 10%
• Founded year: 1976
• Headcount: 51-200
• LinkedIn: national-trade-productions

National Trade Productions, Inc. (NTP) is a family-owned company based in Alexandria, Virginia, specializing in event management and trade show organization. Founded in 1976 by Robert Harar, NTP has built a reputation for successfully launching and managing a wide array of events, including trade shows for associations, corporations, and event promoters. The company operates through three main divisions: CSG Creative, which focuses on branding and marketing strategies; NTP Events, dedicated to designing and managing engaging events; and SpaceCom, which aims to develop a sustainable commercial market ecosystem in low-Earth orbit. Over its nearly 50 years in business, NTP has adapted to the evolving needs of the industries it serves, ensuring its relevance and effectiveness in the event planning sector.

Event Planning Insights: Key Companies in Virginia

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