In Arizona, the event planning industry thrives with a mix of corporations specializing in various occasions—from weddings to corporate functions. Companies offer a comprehensive gamut of services, including venue selection, catering, entertainment, and logistics management. With innovative approaches to enhancing guest experiences, these firms remain agile in shifting market demands. As technology plays an increasing role, companies are exploring virtual and hybrid events, optimizing efficiency while maintaining engagement. Remarkably, many event planners in Arizona capitalize on the state’s picturesque landscapes, transforming local settings into memorable backdrops for impactful gatherings.


The companies listed here reflect an array of sizes and specializations, primarily located in Scottsdale and Phoenix. Founded between 1974 and 2018, these firms vary from small family-owned operations to substantial private enterprises. They cover niches such as corporate event management, wedding planning, and technology-driven solutions. Noteworthy examples include HelmsBriscoe and The Destination Manager, each contributing unique perspectives and extensive industry expertise.


Continue reading to discover the top event planning companies in Arizona.


Top 24 Event Planning Companies in Arizona


1. The Destination Manager


The Destination Manager, established in 2000 and located in Scottsdale, Arizona, is a private event planning company that specializes in corporate event management and destination services. With a team of 24 employees, they focus on creating memorable experiences for corporate clients through a variety of services. These include event design, entertainment, transportation, and team-building activities, all tailored to meet the specific needs of their clients. The company prides itself on its local knowledge, energetic approach, and meticulous attention to detail, ensuring that each event is executed flawlessly. Their portfolio showcases a range of successful events, highlighting their ability to craft unique experiences that capture the essence of Arizona. The Destination Manager has built a reputation for cultivating strong relationships with clients, which is crucial in the event planning industry. They operate without external funding, relying on their expertise and established presence in the market to drive growth and client satisfaction.


2. PRO EM National Event Services

  • Website: proem.org
  • Ownership type: Private
  • Headquarters: Phoenix, Arizona, United States (USA)
  • Employee distribution: United States (USA) 100%
  • Latest funding: October 2016
  • Founded year: 1987
  • Headcount: 1001-5000
  • LinkedIn: pro-em-party-and-event-rentals-llc

PRO EM National Event Services, founded in 1987 and based in Phoenix, Arizona, is a private event management company that specializes in delivering a wide array of services for events of all sizes. They cater to corporate gatherings, weddings, festivals, and more, ensuring that each event is tailored to meet the specific needs and visions of their clients. With a workforce of over 292 employees, PRO EM has the resources to manage both large and small events effectively. Their offerings include rental products and event planning services, which are crucial for creating successful and memorable experiences. The company has been involved in notable events, such as the LPGA Bank of Hope Founders Cup and the Waste Management Phoenix Open, showcasing their capability in handling high-profile gatherings. Their focus on client satisfaction and operational excellence makes them a significant player in the event planning sector.


3. Southwest Conference Planners a DMC Network Company


Southwest Conference Planners, a DMC Network Company, is an event planning and destination management firm based in Scottsdale, Arizona. Established in 1987, the company has developed a reputation for crafting memorable events tailored to the unique needs of its clients. They offer a range of services, including design and décor, transportation, entertainment, and local tours, ensuring that every aspect of an event is meticulously planned and executed. With a team of dedicated professionals who possess extensive knowledge of Arizona, Southwest Conference Planners aims to exceed client expectations through creativity and flexibility. Their affiliation with the DMC Network further enhances their credibility, connecting them with a community of trusted destination management companies across North America. This collaboration allows them to share best practices and provide clients with exceptional service.


4. HelmsBriscoe ResourceOne

  • Website: hbresourceone.com
  • Ownership type: Private
  • Headquarters: Scottsdale, Arizona, United States (USA)
  • Employee distribution: United States (USA) 100%
  • Founded year: 1996
  • Headcount: 11-50
  • LinkedIn: helmsbriscoe-resourceone

HelmsBriscoe ResourceOne, based in Scottsdale, Arizona, is a private event management company founded in 1996. The firm specializes in providing full-service meeting management, assisting clients with a range of events such as conferences, product launches, and incentive programs. With a team of 22 professionals, HelmsBriscoe ResourceOne prides itself on its extensive experience and strong negotiation skills, which allow them to secure competitive rates and value-added services for their clients. Their approach emphasizes a client-first philosophy, ensuring that each event is meticulously planned and executed to meet specific objectives. The company also offers a comprehensive suite of services, including program design, logistics management, and onsite support, making them a one-stop resource for event planning needs.


5. HelmsBriscoe

  • Website: helmsbriscoe.com
  • Ownership type: Private
  • Headquarters: Scottsdale, Arizona, United States (USA)
  • Employee distribution: United States (USA) 72%, United Kingdom (UK) 8%, France 2%, Other 19%
  • Founded year: 1992
  • Headcount: 1001-5000
  • LinkedIn: helmsbriscoe

HelmsBriscoe, founded in 1992 and headquartered in Scottsdale, Arizona, is a prominent meeting planning company that focuses on hotel site selection and comprehensive meeting management services. With a workforce of approximately 1,588 employees, the company operates globally, leveraging a network of over 1,400 associates across more than 60 countries. HelmsBriscoe assists clients in identifying suitable venues and negotiating contracts, ensuring that each event aligns with specific needs and budgets. Their extensive partnerships with hotels and destinations enhance their ability to secure favorable rates and availability for clients. The firm prides itself on a client-centric approach, emphasizing transparency and ethical practices in all dealings. HelmsBriscoe's commitment to social responsibility is evident through its HB Cares initiative, which encourages volunteerism and charitable contributions among its associates. This holistic approach to event planning and community engagement underscores their role as a significant player in the industry.


6. Peak Events LLC

  • Website: peakeventsaz.com
  • Ownership type: Family Owned
  • Headquarters: Flagstaff, Arizona, United States (USA)
  • Employee distribution: United States (USA) 100%
  • Founded year: 2001
  • Headcount: 1-10
  • LinkedIn: peak-events-llc

Peak Events LLC, founded in 2001 by Debbi Grogan, is a family-owned event planning company located in Flagstaff, Arizona. With a focus on creating memorable experiences, they specialize in organizing corporate events, private parties, and conferences. Over the past two decades, Peak Events has successfully executed more than 350 events, ranging from intimate gatherings to large public festivals. Their portfolio includes notable events such as the Flagstaff Blues and Brews Festival, which has grown to become Arizona's largest blues festival, and the annual Flagstaff Oktoberfest. The company emphasizes a collaborative approach, working closely with clients to tailor events to their specific needs. Peak Events is also recognized for its commitment to quality, having received accolades from local publications as the best event planners multiple times. Their active participation in industry associations highlights their dedication to maintaining high standards in event planning.


7. Heidi's Events & Catering


Heidi's Events & Catering, based in Tempe, Arizona, has been a prominent player in the catering and event planning industry since its inception in 1992. With a dedicated team of 28 employees, the company specializes in creating memorable experiences for weddings, corporate events, and various celebrations. Their extensive range of services includes catering, beverage services, rentals, and event design, ensuring that clients receive a seamless and enjoyable experience from start to finish. Over the years, Heidi's has developed a loyal customer base, evidenced by numerous positive testimonials that commend their professionalism and culinary excellence. The company operates from a well-equipped facility, which supports their commitment to quality and service. Heidi's Events & Catering continues to thrive in a competitive market, demonstrating their relevance and expertise in the event planning sector.


8. AV Concepts

  • Website: avconcepts.com
  • Ownership type: Private
  • Headquarters: Tempe, Arizona, United States (USA)
  • Employee distribution: United States (USA) 98%, Other 2%
  • Founded year: 1987
  • Headcount: 51-200
  • LinkedIn: av-concepts

AV Concepts, founded in 1987 and based in Tempe, Arizona, is a private company that specializes in audio-visual solutions and event technology services. With a workforce of approximately 200 employees, the company has carved out a niche in the event planning industry by providing innovative services such as virtual streaming, holographic experiences, and scenic design. Their expertise allows them to cater to the unique needs of event planners, agencies, and venues, ensuring seamless execution and memorable experiences. Over the years, AV Concepts has worked with notable clients, including Google and Starbucks, showcasing their ability to handle complex and high-profile events. Their commitment to tailoring solutions to meet client needs and their focus on cutting-edge technology have established them as a significant player in the event technology space.


9. Satyr Entertainment Inc.


Satyr Entertainment Inc. is an event management company based in Phoenix, Arizona, specializing in a wide array of services that include A/V and lighting production, event marketing, DJ management, and more. Established in 2003, the company has built a reputation for delivering creative and dynamic events across the Southwest. With a small team of dedicated professionals, Satyr Entertainment prides itself on its artistic approach and meticulous attention to detail, ensuring that each event is not only successful but also memorable for attendees. Their portfolio includes a variety of events, from private parties to large public gatherings, showcasing their ability to handle projects of different scales. The company actively engages in the local event scene, producing events like the Taco Bell New Year’s Eve Downtown Bowl Bash and the Full Moon Festival, which further solidifies their presence in the industry. Their commitment to customer satisfaction and innovative event solutions makes them a noteworthy player in the event planning sector.


10. Global Cynergies, LLC - Hotel and Venue Sourcing

  • Website: globalcynergies.com
  • Ownership type: Private
  • Headquarters: Scottsdale, Arizona, United States (USA)
  • Employee distribution: United States (USA) 63%, France 8%, Canada 8%, Other 21%
  • Founded year: 2008
  • Headcount: 51-200
  • LinkedIn: global-cynergies-llc

Global Cynergies, LLC is an event planning company based in Scottsdale, Arizona, founded in 2008. The firm specializes in hotel and venue sourcing for meetings and events, assisting clients in navigating the complexities of event planning. Their services include contract negotiation, venue selection, and comprehensive support tailored to the specific needs of businesses and organizations. With a team of experienced professionals, Global Cynergies operates in over 150 countries, having sourced venues in 1,300 destinations worldwide. They pride themselves on their ability to save clients time and money, typically achieving cost savings of 10 to 25%. As a certified women-owned business, they emphasize corporate social responsibility and maintain a commitment to ethical practices in their operations. Their approach is consultative, ensuring that client needs are prioritized without the pressure of long-term contracts. Global Cynergies has built a reputation for reliability and expertise in the event planning industry, making them a notable player in hotel and venue sourcing.


11. M Culinary Concepts

  • Website: mculinary.com
  • Ownership type: Private
  • Headquarters: Phoenix, Arizona, United States (USA)
  • Employee distribution: United States (USA) 100%
  • Founded year: 1997
  • Headcount: 201-500
  • LinkedIn: mculinaryaz

M Culinary Concepts, founded in 1997 and based in Phoenix, Arizona, is a prominent catering company that specializes in high-quality food and event services. With a workforce of approximately 172 employees, the company has built a reputation for excellence in catering for a variety of occasions, including weddings, corporate events, and galas. Their services are tailored to meet the needs of both individual consumers and businesses, ensuring that every dining experience is memorable. M Culinary Concepts also offers additional services such as event staffing, workplace dining, and hospitality consulting, which enhance their capabilities in the event planning sector. The company is committed to sustainability and community service, actively participating in food rescue initiatives and environmentally friendly practices. This dedication to quality and community involvement positions M Culinary Concepts as a significant player in the event planning industry.


12. EventPro Strategies Event Staffing

  • Website: eventprostrategies.com
  • Ownership type: Private
  • Headquarters: Scottsdale, Arizona, United States (USA)
  • Employee distribution: United States (USA) 97%, Canada 3%
  • Founded year: 1999
  • Headcount: 11-50
  • LinkedIn: eventpro-strategies

EventPro Strategies Event Staffing, based in Scottsdale, Arizona, is an event staffing agency that has been operational since 1999. The company specializes in experiential marketing, offering a range of services that include event staffing, promotional staffing, brand ambassador services, and trade show staffing. They cater primarily to marketing agencies and Fortune 500 brands, focusing on delivering high-quality staffing solutions and managing event execution to enhance brand experiences. EventPro Strategies has developed a reputation for its innovative use of technology in event management, including mobile tools for consumer engagement and program measurement. The company employs a unique W-2 hiring model, ensuring compliance and quality by hiring all staff as employees rather than independent contractors. This approach not only protects clients from potential misclassification risks but also fosters a motivated workforce. With a portfolio that includes collaborations with major brands and a commitment to excellence, EventPro Strategies continues to be a significant player in the event staffing industry.


13. HPN Global

  • Website: hpnglobal.com
  • Ownership type: Private
  • Headquarters: Scottsdale, Arizona, United States (USA)
  • Employee distribution: United States (USA) 93%, Canada 2%, Other 4%
  • Founded year: 2002
  • Headcount: 51-200
  • LinkedIn: hpn

HPN Global, based in Scottsdale, Arizona, is a private event planning company that specializes in comprehensive meeting and event services. Established in 2002, the firm focuses on assisting businesses and organizations in planning successful events through a range of services, including site selection, contract negotiations, registration management, and innovative event branding solutions. HPN Global prides itself on leveraging strong vendor relationships and extensive industry experience to deliver value to its clients. The company operates its own internal sourcing system, which enhances efficiency and effectiveness in the event planning process. With a team of experienced professionals, HPN Global has built a reputation for providing concierge-level service from start to finish, ensuring that every aspect of an event is meticulously managed. Their commitment to fostering relationships and creating memorable experiences is evident in their various hosted events and conferences, which aim to connect industry professionals and promote collaboration.


14. Superstition Manor

  • Website: superstitionmanor.com
  • Ownership type: Family Owned
  • Headquarters: Mesa, Arizona, United States (USA)
  • Employee distribution: United States (USA) 100%
  • Founded year: 2012
  • Headcount: 11-50
  • LinkedIn: superstition-manor

Superstition Manor, established in 2012, is a family-owned wedding and event venue located in Mesa, Arizona. The venue spans 11 acres and features three distinct reception halls, each with unique styles and private ceremony yards. Superstition Manor is known for its stunning views of the Superstition Mountains, which provide a picturesque backdrop for events. The company prides itself on offering an all-inclusive experience, with dedicated venue planners who assist clients from the initial booking through to the event day. Their services include in-house catering, decor, and a selection of preferred vendors, ensuring that clients have access to everything they need for a successful event. The venue has garnered positive feedback from clients, highlighting the professionalism and attentiveness of the staff, which contributes to a stress-free planning process.


15. Vision Collective, LLC

  • Website: visioncollective.io
  • Ownership type: Private
  • Headquarters: Phoenix, Arizona, United States (USA)
  • Employee distribution: United States (USA) 100%
  • Founded year: 2010
  • Headcount: 11-50
  • LinkedIn: vx3

Vision Collective, LLC, based in Phoenix, Arizona, is an event production company that has been operational since 2010. The firm specializes in planning, designing, and executing large-scale events throughout the United States. Their service offerings are extensive, covering strategic planning, creative design, technical infrastructure, and post-production. This comprehensive suite allows them to manage complex events effectively, catering primarily to corporate clients and organizations. Vision Collective prides itself on its ability to maintain in-house control over the event production process, which enhances both cost and operational efficiencies. The company has built a reputation for delivering impactful events, from corporate meetings to trade shows and product launches, ensuring that every detail aligns with their clients' goals and branding requirements.


16. Steve LeVine Entertainment & Public Relations


Steve LeVine Entertainment & Public Relations (SLE) is a Scottsdale, Arizona-based agency founded in 2007. The company operates as a private entity with a team of 37 professionals dedicated to delivering high-quality event planning and public relations services. SLE specializes in creating engaging experiences for clients in the entertainment and corporate sectors. Their service portfolio includes event management, talent booking, public relations, and graphic design, among others. Over the years, SLE has been recognized for its innovative approach and has received multiple industry awards. The agency has successfully organized a variety of events, from music festivals to corporate gatherings, demonstrating their expertise and commitment to excellence in the event planning industry.


17. Girl About Town

  • Website: girlabouttown.org
  • Ownership type: Private
  • Headquarters: Scottsdale, Arizona, United States (USA)
  • Employee distribution: United States (USA) 100%
  • Founded year: 2018
  • Headcount: 11-50
  • LinkedIn: girl-about-town

Girl About Town is an event planning company based in Scottsdale, Arizona, established in 2018. The firm specializes in organizing bachelorette parties, birthday celebrations, and corporate events, providing a comprehensive suite of services that includes decoration, itinerary planning, and travel concierge support. With a team of 11-50 employees, Girl About Town operates in several key locations, including Scottsdale, Nashville, New Orleans, Chicago, St. Louis, and Santa Barbara. The company prides itself on delivering tailored experiences that cater to the unique needs of its clients, ensuring that every event is memorable and well-coordinated. Their focus on bachelorette parties has positioned them as a go-to service for groups looking to celebrate significant milestones. The company has received positive testimonials from clients, highlighting their professionalism and attention to detail, which further solidifies their reputation in the event planning industry.


18. Encore Creative


Encore Creative, based in Tempe, Arizona, is an event production and design company that has been active since 1980. With a team of around 27 employees, they focus on crafting immersive experiences for a variety of events. Their offerings include event planning, design, custom fabrication, and entertainment booking, catering primarily to businesses and organizations. Encore Creative prides itself on its ability to deliver tailored solutions that meet the unique needs of clients, whether for corporate events, product launches, or themed celebrations. The company has executed over 1,000 events across multiple countries, showcasing their capability to operate on a global scale. Their commitment to creativity and attention to detail has earned them a reputation as a reliable partner in the event planning industry.


19. Rawhide Western Town & Event Center


Rawhide Western Town & Event Center, located in Chandler, Arizona, is a private event venue that has been operational since 1974. It spans over 160 acres in the picturesque Sonoran Desert and features more than 18 unique venues designed to accommodate various events. These venues can host everything from intimate gatherings to large-scale concerts and festivals, with capacities ranging from 10 to 10,000 guests. Rawhide is not just a venue; it offers a distinctive experience that combines entertainment with event hosting. The center is known for its versatility, making it an attractive option for corporate events, private parties, and community festivals. Their commitment to providing exceptional service and memorable experiences positions them as a relevant player in the event planning industry.


20. Chateau Luxe Event Venue

  • Website: chateauluxeaz.com
  • Ownership type: Private
  • Headquarters: Phoenix, Arizona, United States (USA)
  • Employee distribution: United States (USA) 100%
  • Founded year: 2014
  • Headcount: 51-200
  • LinkedIn: chateau-luxe

Chateau Luxe Event Venue, founded in 2014, is a private event venue located in Phoenix, Arizona. The company specializes in hosting a wide range of events, including corporate meetings, weddings, and social gatherings. With over 50,000 square feet of unique event space, Chateau Luxe offers both indoor and outdoor settings, catering services, and event planning assistance. The venue is designed to provide a luxurious experience, featuring stunning decor and an in-house culinary team that crafts exquisite cuisine. Chateau Luxe has garnered attention in the industry, being recognized as one of the top venues in Arizona by various publications. Their clientele includes businesses, couples, and organizations seeking a memorable setting for their events. The company also engages in community support through initiatives like Chateau Luxe Cares, which provides event packages to local nonprofits, further solidifying its role in the event planning industry.


21. BounceU

  • Website: bounceu.com
  • Ownership type: Private
  • Headquarters: Phoenix, Arizona, United States (USA)
  • Employee distribution: United States (USA) 100%
  • Latest funding: June 2015
  • Founded year: 2003
  • Headcount: 11-50
  • LinkedIn: bounceu

BounceU is a private company based in Phoenix, Arizona, founded in 2003. It specializes in organizing children's birthday parties and recreational activities, offering a unique venue with private bounce house arenas. The company provides customizable party experiences, allowing families to tailor events to their preferences. BounceU operates multiple locations across the United States, making it accessible to a broad audience. Their services include not only birthday parties but also private group events, such as school field trips and team celebrations. BounceU emphasizes a clean, safe, and fun environment, ensuring that every event is memorable for children and their families. They have not reported any recent funding, indicating a stable operational model since their inception.


22. Cloth & Flame

  • Website: clothandflame.com
  • Ownership type: Private
  • Headquarters: Phoenix, Arizona, United States (USA)
  • Employee distribution: United States (USA) 89%, India 5%, Pakistan 5%
  • Founded year: 2016
  • Headcount: 11-50
  • LinkedIn: cloth-%26-flame

Cloth & Flame is an event planning company based in Phoenix, Arizona, founded in 2016. The company specializes in crafting unique culinary experiences and immersive events in picturesque settings. They cater to a variety of clients, including individuals planning weddings and businesses organizing corporate retreats. Cloth & Flame is known for its ability to create memorable dining experiences that connect guests with the land and each other. They have produced hundreds of events across the United States, utilizing unconventional venues such as mountainsides, deserts, and urban rooftops. Their model not only focuses on providing exceptional experiences but also emphasizes land conservation, donating a portion of their proceeds to organizations that protect natural habitats. This commitment to sustainability and community engagement is a significant aspect of their brand identity.


23. KCA, Inc.


KCA, Inc., based in Chandler, Arizona, is a management consulting firm that has been active since 1991. The company specializes in association and event management, providing a range of services tailored to meet the needs of nonprofit associations, corporate clients, and government agencies. KCA's offerings include virtual meeting management, interactive event experiences, and on-site management, which are crucial in today's hybrid event environment. The firm prides itself on its ability to save clients an average of 15% on their budgets through negotiated savings and value-added services. With a team of experienced professionals, KCA focuses on delivering customized solutions that enhance the operational efficiency of their clients' events and associations. Their portfolio includes organizing national and international meetings, conferences, and tradeshows, showcasing their capability to handle events of various scales and complexities.


24. Merestone Productions

  • Website: merestone.com
  • Ownership type: Private
  • Headquarters: Scottsdale, Arizona, United States (USA)
  • Founded year: 1974
  • Headcount: 11-50
  • LinkedIn: merestone

Merestone Productions, based in Scottsdale, Arizona, is an event production company that has been active since 1974. With a team of 11-50 employees, they specialize in creating immersive experiences tailored to the needs of businesses and organizations. Their service portfolio includes audio-visual support, experiential design, scenic fabrication, and creative services such as graphic design and videography. Merestone has a proven track record of managing events from concept to execution, ensuring that every detail aligns with their clients' visions. They have been recognized as the top production company in Arizona for several years, reflecting their commitment to excellence and client satisfaction. Their ability to handle live, hybrid, and virtual events showcases their adaptability in a rapidly changing industry. Merestone Productions is dedicated to transforming ideas into memorable experiences, making them a significant player in the event planning field.



Event Planning Insights: Key Companies in Arizona


CompanyHeadquarterSizeFoundedOwnership
The Destination ManagerScottsdale, Arizona, United States (USA)11-502000Private
PRO EM National Event ServicesPhoenix, Arizona, United States (USA)1001-50001987Private
Southwest Conference Planners a DMC Network CompanyScottsdale, Arizona, United States (USA)11-501987Private
HelmsBriscoe ResourceOneScottsdale, Arizona, United States (USA)11-501996Private
HelmsBriscoeScottsdale, Arizona, United States (USA)1001-50001992Private
Peak Events LLCFlagstaff, Arizona, United States (USA)1-102001Family Owned
Heidi's Events & CateringTempe, Arizona, United States (USA)11-501992Private
AV ConceptsTempe, Arizona, United States (USA)51-2001987Private
Satyr Entertainment Inc.Phoenix, Arizona, United States (USA)1-102003Private
Global Cynergies, LLC - Hotel and Venue SourcingScottsdale, Arizona, United States (USA)51-2002008Private
M Culinary ConceptsPhoenix, Arizona, United States (USA)201-5001997Private
EventPro Strategies Event StaffingScottsdale, Arizona, United States (USA)11-501999Private
HPN GlobalScottsdale, Arizona, United States (USA)51-2002002Private
Superstition ManorMesa, Arizona, United States (USA)11-502012Family Owned
Vision Collective, LLCPhoenix, Arizona, United States (USA)11-502010Private
Steve LeVine Entertainment & Public RelationsScottsdale, Arizona, United States (USA)11-502007Private
Girl About TownScottsdale, Arizona, United States (USA)11-502018Private
Encore CreativeTempe, Arizona, United States (USA)51-2001980Private
Rawhide Western Town & Event CenterChandler, Arizona, United States (USA)51-2001974Private
Chateau Luxe Event VenuePhoenix, Arizona, United States (USA)51-2002014Private
BounceUPhoenix, Arizona, United States (USA)11-502003Private
Cloth & FlamePhoenix, Arizona, United States (USA)11-502016Private
KCA, Inc.Chandler, Arizona, United States (USA)11-501991Private
Merestone ProductionsScottsdale, Arizona, United States (USA)11-501974Private


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