The document management software industry streamlines how organizations handle, store, and share their documents. Companies within this sector develop software solutions that improve data accessibility, enhance collaboration, and ensure compliance with regulations. Many businesses have adopted these tools to boost productivity while reducing reliance on paper. The industry is moving toward advanced technologies, including artificial intelligence and cloud computing, which promise to enhance user experience and further automate document processes. A clear shift toward remote work has also increased the demand for secure, cloud-based solutions, necessitating continuous innovation in the software offerings.

This list features 22 document management software companies, varying in size from small teams to larger enterprises. Many of these firms were founded in the late 1990s and early 2000s, reflecting a mature yet dynamic market. Locations span across the United States, Germany, Latvia, and France showcasing international collaboration in software development. These companies offer essential services like workflow automation, document storage, and compliance management, each catering to specific industries, from legal to healthcare. Their tools are continually evolving amid rising demand for efficiency in document processes.

Continue reading to discover the top document management software companies.

Top 22 Document Management Software Companies

1. M-Files

• Website: m-files.com
• Ownership type: Private Equity
• Headquarters: Austin, Texas, United States (USA)
• Employee distribution: Finland 59%, United States (USA) 20%, United Kingdom (UK) 5%, Other 16%
• Latest funding: August 2024
• Founded year: 2002
• Headcount: 501-1000
• LinkedIn: m-files-corporation

M-Files, founded in 2002 and headquartered in Austin, Texas, is a private equity-backed software company that specializes in document management and knowledge work automation. The company provides innovative solutions designed to help organizations streamline their document-centric processes, enhance collaboration, and ensure compliance across various sectors, including accounting, legal, and manufacturing. M-Files emphasizes the importance of metadata-driven document management, which allows users to organize and retrieve information efficiently. With a workforce of approximately 675 employees, M-Files has a significant presence in Finland, the United States, and other countries. The company has not reported any recent funding, indicating a stable operational model. M-Files continues to evolve its platform, integrating advanced technologies like artificial intelligence to improve user experience and operational efficiency.

2. ELO Digital Office GmbH

• Website: elo.com
• Ownership type: Private
• Headquarters: Stuttgart, Baden-Württemberg, Germany
• Founded year: 1998
• Headcount: 501-1000
• LinkedIn: elo-digital-office

ELO Digital Office GmbH, based in Stuttgart, Germany, specializes in enterprise content management and digitalization solutions. Founded in 1998, the company has developed a comprehensive suite of software products aimed at enhancing document management and streamlining business processes. ELO's solutions cater to various industries, including automotive, healthcare, finance, and education, demonstrating their broad applicability. The company focuses on improving operational efficiency and compliance through innovative software solutions. ELO has built a significant user base, with over 1.3 million users relying on their products. Their software is designed to be flexible and scalable, accommodating businesses of all sizes. ELO also emphasizes integration with popular platforms such as Microsoft 365 and SAP, which enhances their value proposition in the document management sector.

3. Hyland

• Website: hyland.com
• Ownership type: Private Equity
• Headquarters: Westlake, Ohio, United States (USA)
• Employee distribution: United States (USA) 52%, India 25%, Poland 6%, Other 17%
• Latest funding: July 2007
• Founded year: 2000
• Headcount: 1001-5000
• LinkedIn: hyland-software

Hyland, founded in 2000 and based in Westlake, Ohio, is a software company that specializes in enterprise content management and process management solutions. With a workforce of over 4,000 employees, Hyland has established itself as a key player in the document management industry. The company offers a suite of cloud-based products designed to help organizations manage their content and automate processes efficiently. Hyland serves a variety of sectors, including healthcare, finance, and education, providing tailored solutions that address the unique needs of these industries. Their platform, known as the Content Innovation Cloud, integrates content intelligence, process automation, and governance, enabling organizations to optimize their operations and enhance compliance. Hyland's commitment to innovation and customer service has earned it a trusted reputation among thousands of organizations globally.

4. Laserfiche

• Website: laserfiche.com
• Ownership type: Private
• Headquarters: Long Beach, California, United States (USA)
• Employee distribution: United States (USA) 74%, Canada 12%, Hong Kong S.A.R 6%, Other 8%
• Founded year: 1976
• Headcount: 201-500
• LinkedIn: laserfiche

Laserfiche, founded in 1976 and headquartered in Long Beach, California, is a private software company that specializes in enterprise content management and process automation solutions. With a workforce of approximately 406 employees, Laserfiche has established itself as a significant player in the document management industry. The company offers a comprehensive suite of products designed to enhance operational efficiency and foster collaboration across various sectors, including education, healthcare, and financial services. Their solutions include intelligent data capture, document and records management, and information governance, all delivered primarily through a SaaS model. Laserfiche actively engages with its user community, providing extensive training and support resources, which further enhances its value proposition. The company has received accolades for its usability and functionality, being recognized as a top performer in industry reports, which underscores its commitment to innovation and customer satisfaction.

5. NetDocuments

• Website: netdocuments.com
• Ownership type: Private Equity
• Headquarters: Lehi, Utah, United States (USA)
• Employee distribution: United States (USA) 85%, United Kingdom (UK) 7%, Australia 6%, Other 2%
• Latest funding: May 2021
• Founded year: 1998
• Headcount: 201-500
• LinkedIn: netdocuments

NetDocuments, founded in 1998 and based in Lehi, Utah, is a private equity-backed company that specializes in cloud-based document and email management solutions. Primarily serving law firms and in-house legal teams, NetDocuments offers tools designed to enhance document organization, collaboration, and compliance. Their product suite includes features such as document automation, email management, and optical character recognition, all tailored to meet the specific needs of legal professionals. The company has established a significant presence in the legal technology sector, with a customer base that includes both small firms and large organizations. NetDocuments has also been proactive in integrating advanced technologies, such as AI, into their platform, further solidifying their role as a key player in the document management industry.

6. Square 9 Softworks

• Website: square-9.com
• Ownership type: Family Owned
• Headquarters: New Haven, Connecticut, United States (USA)
• Employee distribution: United States (USA) 100%
• Founded year: 2006
• Headcount: 51-200
• LinkedIn: square-9-softworks_2

Square 9 Softworks, based in New Haven, Connecticut, is a family-owned company that specializes in document management software. Established in 2006, the firm focuses on providing solutions that streamline business processes and enhance operational efficiency. Their product suite includes Enterprise Content Management, Business Process Management, and Document Capture Automation, which cater to a variety of sectors such as healthcare, education, and automotive. Square 9 is dedicated to helping organizations transition from traditional paper-based systems to efficient digital workflows. The company has garnered positive feedback from users and has been recognized for its innovative features and customer service. With a workforce of around 70 employees, Square 9 continues to evolve its offerings to meet the changing needs of its clients, ensuring that they remain competitive in the document management software industry.

7. SmartVault

• Website: smartvault.com
• Ownership type: Corporate
• Headquarters: Houston, Texas, United States (USA)
• Employee distribution: United States (USA) 100%
• Latest funding: January 2016
• Founded year: 2008
• Headcount: 51-200
• LinkedIn: smartvault-corporation

SmartVault, founded in 2008 and based in Houston, Texas, is a document management service that specializes in secure file sharing and client engagement solutions. The company primarily serves businesses in the accounting, financial services, healthcare, and legal sectors. SmartVault offers a range of tools designed to streamline document collection, automate workflows, and ensure compliance with industry regulations. Operating on a Software as a Service (SaaS) model, SmartVault allows users to access its services online, providing 24/7 remote access to documents. With a workforce of approximately 73 employees, SmartVault has established itself as a reliable partner for over 3 million users, facilitating the storage and management of more than 500 million documents. Their commitment to security is evident through features like AES 256 encryption and audit trails, which help clients maintain compliance and protect sensitive information.

8. eFileCabinet

• Website: efilecabinet.com
• Ownership type: Venture Capital
• Headquarters: Lehi, Utah, United States (USA)
• Latest funding: Series C, $11.5M, September 2020
• Founded year: 2001
• Headcount: 51-200
• LinkedIn: efilecabinet

eFileCabinet, now known as Revver, is a document management solutions provider based in Lehi, Utah. Founded in 2001, the company specializes in automating document-dependent work for various sectors, particularly healthcare and finance. Revver's platform is designed to streamline workflows, improve document management processes, and enhance collaboration among teams. The company has received $11.5 million in Series C funding as of September 2020, reflecting its growth trajectory and the confidence investors have in its innovative approach. Revver's solutions address common pain points in document management, such as content sprawl, missing documents, and ineffective collaboration, by offering features that automate storage, organization, and retrieval of documents. This focus on automation and efficiency positions Revver as a significant player in the document management software industry.

9. World Software Corporation (Worldox)

• Website: worldox.com
• Ownership type: Corporate
• Headquarters: Glen Rock, New Jersey, United States (USA)
• Employee distribution: United States (USA) 100%
• Latest funding: October 2022
• Founded year: 1988
• Headcount: 51-200
• LinkedIn: worldox

World Software Corporation, known as Worldox, is a document management software provider based in Glen Rock, New Jersey. Established in 1988, the company specializes in solutions that help organizations manage and organize documents and emails effectively. Worldox's offerings, including Worldox Professional and Worldox Cloud, cater primarily to law firms and corporate legal departments, focusing on improving efficiency and document accessibility. The company has built a reputation for reliability and user-friendliness, making it a trusted choice for its clients. In October 2022, Worldox was acquired by NetDocuments, a move that aligns it with a prominent cloud-first platform in the legal tech space. This acquisition is expected to enhance Worldox's capabilities and expand its reach, allowing it to better serve its existing customers while attracting new ones. With a dedicated focus on the legal and financial sectors, Worldox continues to play a significant role in the document management industry.

10. Coda

• Website: coda.io
• Ownership type: Corporate
• Headquarters: San Francisco, California, United States (USA)
• Employee distribution: United States (USA) 91%, Other 9%
• Latest funding: December 2024
• Founded year: 2014
• Headcount: 201-500
• LinkedIn: codainc

Coda, founded in 2014 and based in San Francisco, California, is a collaborative software provider that specializes in cloud-based document editing. The company has developed a platform that integrates features from traditional documents, spreadsheets, and applications, allowing teams to create customized solutions tailored to their specific needs. Coda serves over 50,000 teams, helping them streamline workflows and reduce reliance on multiple tools. The platform's unique approach to document management emphasizes collaboration, enabling users to work together effectively while maintaining a single source of truth for their projects. Coda's innovative features, such as Packs for tool integration and Coda AI for enhanced productivity, further solidify its position in the document management industry.

11. SER Group

• Website: sergroup.com
• Ownership type: Private Equity
• Headquarters: Bonn, North Rhine-Westphalia, Germany
• Employee distribution: Germany 65%, France 6%, United Kingdom (UK) 6%, Other 23%
• Latest funding: March 2024
• Founded year: 1984
• Headcount: 501-1000
• LinkedIn: sergroup

SER Group, founded in 1984 and based in Bonn, Germany, is a software and consulting firm that specializes in enterprise content management solutions. With a workforce of approximately 616 employees, the company focuses on enhancing document management, automating processes, and improving operational efficiency across various sectors such as manufacturing, banking, and logistics. Their flagship product, Doxis, is designed to help organizations digitize, manage, and automate their document-centric processes. SER Group also provides consulting and implementation services, ensuring that clients can effectively integrate their solutions into existing workflows. The company has received recognition in the industry, being named a leader in the IDC MarketScape for Intelligent Document Processing, which highlights their expertise and commitment to innovation in document management. Their approach combines advanced technologies, including artificial intelligence, to streamline operations and improve compliance, making them a significant player in the document management software market.

12. Docsvault

• Website: docsvault.com
• Ownership type: Private
• Headquarters: Linwood, New Jersey, United States (USA)
• Employee distribution: India 81%, United States (USA) 19%
• Founded year: 2003
• Headcount: 11-50
• LinkedIn: easy-data-access

Docsvault, based in Linwood, New Jersey, is a private company that specializes in document management software. Since its inception in 2003, Docsvault has been dedicated to helping businesses manage their documents efficiently. The company serves a variety of industries, including healthcare, legal, and finance, providing tools that enhance document security, automate workflows, and ensure compliance with industry regulations. Their software is designed to facilitate collaboration and streamline operations, making it easier for organizations to handle their documentation needs. With a workforce primarily based in India, Docsvault has developed a robust platform that includes features such as document version control, advanced search capabilities, and mobile access. The company has garnered positive feedback from users, highlighting its user-friendly interface and effective customer support. Docsvault continues to evolve its offerings, ensuring that it meets the changing demands of the document management sector.

13. GRM Information Management Services

• Website: grmdocumentmanagement.com
• Ownership type: Private
• Headquarters: Jersey City, New Jersey, United States (USA)
• Employee distribution: United States (USA) 81%, Colombia 10%, Peru 4%, Other 5%
• Founded year: 1987
• Headcount: 201-500
• LinkedIn: grm

GRM Information Management Services, based in Jersey City, New Jersey, has been a significant player in the document management industry since its founding in 1987. The company specializes in a range of services, including document storage, scanning, and digital solutions, tailored to meet the needs of various sectors such as healthcare and financial services. GRM helps organizations manage their documents efficiently while ensuring compliance with industry regulations. Their business model emphasizes integrated solutions that enhance data accessibility and operational efficiency. Notably, GRM's cloud-based platform, VisualVault, has received recognition from Forrester as a strong performer in the content services platform category, underscoring their commitment to providing advanced document management solutions. With a workforce of over 450 employees and operations extending into Colombia, Peru, and Brazil, GRM continues to adapt and innovate in the evolving landscape of information management.

14. Onlyoffice

• Website: onlyoffice.com
• Ownership type: Private
• Headquarters: Riga, Riga, Latvia
• Employee distribution: Latvia 24%, Uzbekistan 24%, Armenia 16%, Other 36%
• Founded year: 2008
• Headcount: 51-200
• LinkedIn: ascensio-system-sia

Onlyoffice, founded in 2008 and based in Riga, Latvia, is a private software company under Ascensio System SIA. The company focuses on providing online office solutions that cater to businesses and organizations seeking effective document management and collaboration tools. Their product suite includes ONLYOFFICE Docs, which allows users to create and edit documents, spreadsheets, and presentations, as well as DocSpace, a customizable platform for document collaboration. Additionally, ONLYOFFICE Workspace serves as a comprehensive business platform for managing team activities. The company operates on a Software as a Service (SaaS) model, emphasizing security and customization to meet the needs of various industries. With a workforce of around 120 employees and a global user base exceeding 15 million, Onlyoffice has established itself as a relevant player in the document management software market.

15. AODocs

• Website: aodocs.com
• Ownership type: Private
• Headquarters: Atlanta, Georgia, United States (USA)
• Employee distribution: France 71%, United States (USA) 20%, Italy 7%, Other 2%
• Founded year: 2012
• Headcount: 51-200
• LinkedIn: altirnao

AODocs, based in Atlanta, Georgia, is a private company founded in 2012 that specializes in document management software. The company provides solutions designed to help businesses manage their critical documents efficiently. AODocs integrates with major applications such as Google Workspace and SAP, making it a versatile choice for organizations across various sectors, including manufacturing, healthcare, and professional services. Their platform offers features like document control, process automation, and compliance management, which are essential for businesses looking to streamline their operations. AODocs has gained traction in the industry, serving notable clients like Google and Veolia, which underscores its capability to handle complex document management needs. The company employs a workforce that is primarily based in France, with a significant presence in the United States and other countries, reflecting its international reach and operational capacity.

16. OPTIMAL SYSTEMS Group

• Website: optimal-systems.de
• Ownership type: Private
• Headquarters: Berlin, Berlin, Germany
• Employee distribution: Germany 89%, Serbia 9%, Other 1%
• Founded year: 1991
• Headcount: 501-1000
• LinkedIn: optimal-systems-gmbh

OPTIMAL SYSTEMS Group, based in Berlin, Germany, is a private software company that specializes in document management and digital transformation solutions. Founded in 1991, the company has developed a range of products aimed at streamlining document processes and enhancing organizational efficiency. Their flagship offerings include enaio®, a comprehensive document management system, and yuuvis® Momentum, a cloud-native content services platform. These solutions cater to various sectors, helping businesses manage digital content effectively while ensuring compliance with industry regulations. With a workforce of around 500 to 1000 employees, OPTIMAL SYSTEMS has a strong presence in Germany and a growing footprint in Serbia and beyond. The company operates primarily on a Software as a Service (SaaS) model, providing scalable and flexible solutions that meet the evolving needs of their clients. Their commitment to innovation and customer satisfaction positions them as a notable player in the document management software industry.

17. DocuWare

• Website: start.docuware.com
• Ownership type: Corporate
• Headquarters: Germering, Bavaria, Germany
• Employee distribution: Germany 65%, United States (USA) 19%, France 4%, Other 12%
• Latest funding: July 2019
• Founded year: 1988
• Headcount: 501-1000
• LinkedIn: docuware-corporation

DocuWare, headquartered in Germering, Bavaria, Germany, is a corporate entity specializing in document management and workflow automation solutions. Established in 1988, the company has grown to employ approximately 536 individuals, with a significant portion of its workforce based in Germany and a notable presence in the United States. DocuWare's software solutions are designed to help businesses streamline their document workflows, improve efficiency, and reduce paper usage. Their product suite includes features such as automated invoice processing, secure document archiving, and intelligent indexing, catering to various industries including healthcare, financial services, and manufacturing. With over 19,000 active customers globally, DocuWare has proven its capability to adapt to the evolving needs of businesses. The company operates as an independent subsidiary of Ricoh, which acquired it in 2019, allowing it to leverage additional resources while maintaining its focus on enhancing its flagship solutions. DocuWare's commitment to innovation and customer satisfaction positions it as a significant player in the document management software industry.

18. Ricoh Australia

• Website: ricoh.com.au
• Ownership type: Private
• Headquarters: North Ryde, New South Wales, Australia
• Employee distribution: Australia 100%
• Founded year: 1934
• Headcount: 501-1000
• LinkedIn: ricoh-australia

Ricoh Australia, based in North Ryde, New South Wales, is a technology solutions provider with a history dating back to 1934. The company operates as a private entity and employs around 689 individuals. Ricoh Australia specializes in digital workplace solutions, document management, and IT services, catering to businesses across multiple sectors, including finance, education, and legal. Their product offerings include multifunction devices, managed print services, and advanced document management solutions that streamline workflows and enhance collaboration. Ricoh's approach emphasizes the integration of technology to improve work-life efficiency, making them a significant player in the document management software industry. They work closely with a network of partners to deliver tailored solutions that meet the evolving needs of their clients.

19. iManage

• Website: imanage.com
• Ownership type: Corporate
• Headquarters: Chicago, Illinois, United States (USA)
• Employee distribution: United States (USA) 59%, United Kingdom (UK) 22%, India 14%, Other 6%
• Latest funding: April 2023
• Founded year: 2015
• Headcount: 1001-5000
• LinkedIn: imanage

iManage, founded in 2015 and headquartered in Chicago, Illinois, is a software company that specializes in knowledge management and document management solutions. With a workforce of approximately 1,195 employees, iManage focuses on enhancing productivity, security, and collaboration for organizations, particularly in the legal and financial sectors. Their product offerings include document and email management, security and governance, risk and compliance solutions, and task and workflow management. iManage's services are designed to streamline workflows and effectively manage sensitive information, making them a trusted partner for over 4,000 organizations worldwide. The company has established a strong reputation in the industry, particularly among law firms and financial institutions, for its ability to protect vital information assets while driving productivity. iManage's commitment to innovation is evident in its integration of AI services into its platform, further enhancing its capabilities in knowledge work.

20. Readdle

• Website: readdle.com
• Ownership type: Private
• Headquarters: Berlin, Berlin, Germany
• Employee distribution: Ukraine 67%, Poland 8%, United Kingdom (UK) 8%, Other 18%
• Founded year: 2007
• Headcount: 201-500
• LinkedIn: readdle

Readdle, founded in 2007 and based in Berlin, Germany, is a private company that develops mobile applications focused on productivity. With a workforce of approximately 286 employees, the company has established a strong presence in the productivity software market. Readdle's product lineup includes PDF Expert, a highly regarded PDF editor, and Scanner Pro, an app that transforms iPhones and iPads into portable scanners. These applications are designed to enhance document management and communication for both individual users and businesses. Readdle's solutions are tailored to streamline workflows, improve efficiency, and facilitate better document handling. The company has achieved significant milestones, including over 225 million downloads of its products, showcasing its impact in the productivity software space. Readdle's commitment to innovation and user experience has earned it accolades, including multiple 'Editors' Choice' awards from Apple, further solidifying its reputation in the industry.

21. KYOCERA Document Solutions France

• Website: kyoceradocumentsolutions.fr
• Ownership type: Private
• Headquarters: Massy, Île-De-France, France
• Employee distribution: France 98%, Other 2%
• Founded year: 1983
• Headcount: 10001+
• LinkedIn: kyocera-document-solutions-france

KYOCERA Document Solutions France, founded in 1983, operates from Massy, Île-De-France. As a private company, it employs over 10,000 people globally, with a strong presence in France. The company is recognized for its technology solutions that focus on document management and printing services. Their product lineup includes printers, multifunction devices, and software solutions designed to boost productivity in various business environments. KYOCERA's offerings extend to Managed Document Services, which help organizations streamline their document workflows and improve efficiency. They cater to a wide array of industries, including finance, healthcare, and education, providing tailored solutions that meet specific business needs. Their commitment to innovation and customer support further solidifies their position in the document management sector.

22. Open Bee

• Website: openbee.com
• Ownership type: Family Owned
• Headquarters: Épagny-Metz-Tessy, Auvergne-Rhône-Alpes, France
• Employee distribution: France 59%, Tunisia 40%, Other 2%
• Founded year: 2008
• Headcount: 51-200
• LinkedIn: open-bee

Open Bee, founded in 2008 and based in Épagny-Metz-Tessy, France, is a family-owned company specializing in document management software. The firm offers a comprehensive platform designed to automate document processes for various industries, including healthcare, banking, automotive, and real estate. Open Bee's solutions enable businesses to digitize, manage, and securely share documents, thereby enhancing operational efficiency and reducing costs. The company operates through a network of certified partners, ensuring that clients receive tailored solutions that meet their specific needs. With a workforce of approximately 131 employees and a strong user base of over 500,000, Open Bee has established itself as a significant player in the document management sector, focusing on innovation and customer satisfaction.

Document Management Software Insights: Key Companies

Company	Headquarter	Size	Founded	Ownership
M-Files	Austin, Texas, United States (USA)	501-1000	2002	Private Equity
ELO Digital Office GmbH	Stuttgart, Baden-Württemberg, Germany	501-1000	1998	Private
Hyland	Westlake, Ohio, United States (USA)	1001-5000	2000	Private Equity
Laserfiche	Long Beach, California, United States (USA)	201-500	1976	Private
NetDocuments	Lehi, Utah, United States (USA)	201-500	1998	Private Equity
Square 9 Softworks	New Haven, Connecticut, United States (USA)	51-200	2006	Family Owned
SmartVault	Houston, Texas, United States (USA)	51-200	2008	Corporate
eFileCabinet	Lehi, Utah, United States (USA)	51-200	2001	Venture Capital
World Software Corporation (Worldox)	Glen Rock, New Jersey, United States (USA)	51-200	1988	Corporate
Coda	San Francisco, California, United States (USA)	201-500	2014	Corporate
SER Group	Bonn, North Rhine-Westphalia, Germany	501-1000	1984	Private Equity
Docsvault	Linwood, New Jersey, United States (USA)	11-50	2003	Private
GRM Information Management Services	Jersey City, New Jersey, United States (USA)	201-500	1987	Private
Onlyoffice	Riga, Riga, Latvia	51-200	2008	Private
AODocs	Atlanta, Georgia, United States (USA)	51-200	2012	Private
OPTIMAL SYSTEMS Group	Berlin, Berlin, Germany	501-1000	1991	Private
DocuWare	Germering, Bavaria, Germany	501-1000	1988	Corporate
Ricoh Australia	North Ryde, New South Wales, Australia	501-1000	1934	Private
iManage	Chicago, Illinois, United States (USA)	1001-5000	2015	Corporate
Readdle	Berlin, Berlin, Germany	201-500	2007	Private
KYOCERA Document Solutions France	Massy, Île-De-France, France	10001+	1983	Private
Open Bee	Épagny-Metz-Tessy, Auvergne-Rhône-Alpes, France	51-200	2008	Family Owned

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